GDPR Privacy Policy for Chilton Town Council
Chilton Town Council is committed to safeguarding your personal data in accordance with the General Data Protection Regulation (GDPR). We are dedicated to ensuring that your data is handled lawfully, fairly, and transparently, with appropriate security measures in place.
Data Controller
Chilton Town Council is the designated Data Controller for all personal data collected through its services. This means we are responsible for determining the purposes and methods of processing your data while ensuring compliance with GDPR.
What Personal Data We Collect
We may collect the following types of personal data, depending on your interaction with the Council: Contact Information: Name, address, phone number, and email address. Service Information: Data provided when applying for services such as allotments, event registrations, or cemetery services. Feedback and Consultations: Data provided through surveys, feedback forms, or public consultations. Legal and Regulatory Requirements: Data required to comply with statutory obligations. We only collect personal data that is necessary for providing services, fulfilling legal duties, or improving community engagement.
Your Rights Under GDPR
Under GDPR, you have specific rights regarding your personal data. These include: Right of Access: You can request a copy of the personal data we hold about you and information on how we process it. Right to Rectification: You can request corrections or updates if your personal data is inaccurate or incomplete. Right to Erasure (Right to Be Forgotten): You can request the deletion of your personal data, provided it is no longer required for legal or service purposes. Right to Restrict Processing: You can request a limitation on the use of your data in certain circumstances. Right to Object: You can object to the processing of your data for specific purposes, such as direct marketing. Right to Data Portability: You can request your personal data in a structured, commonly used format to transfer it to another organization. To exercise any of these rights, please contact the Council using the details provided below.
How We Use Your Personal Data
We use your personal data to provide services and respond to inquiries, fulfill statutory and legal obligations, manage Council operations such as allotments, cemetery records, and community events, and communicate with residents about updates, meetings, and initiatives. We will not use your data for purposes beyond those outlined above without your consent.
Data Security
We implement strict security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These include secure servers and encrypted data transmissions, controlled access to personal data limited to authorized personnel only, and regular reviews of data security policies and procedures. If a data breach occurs that poses a risk to your rights or freedoms, we will notify you and the relevant supervisory authority promptly.
Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations. Once the retention period expires, your data will be securely deleted or anonymized.
Third-Party Data Sharing
Chilton Town Council will not share your personal data with third parties unless required by law or a regulatory authority, or necessary to deliver a specific service, with your consent. When third-party data sharing is required, we ensure that appropriate agreements and safeguards are in place to protect your data.
Contact Information
If you have questions, concerns, or requests regarding your personal data, please contact: Data Protection Officer: [Contact details of the officer, if applicable] Email: info@chiltondurham-tc.gov.uk Phone: 01388 721788 Address: Hutton House, Durham Road, Chilton.
Complaints
If you believe your data has not been handled in accordance with GDPR, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): Website: www.ico.org.uk Phone: 0303 123 1113.
Policy Updates
This GDPR Privacy Policy may be updated periodically to reflect changes in data protection laws or Council practices. We recommend reviewing this policy regularly for the latest updates.